I’ve been attending some gaming conventions in the past few years, and I’ve been refining the set of things I carry around with me during the day. There are still a few tweaks I’d probably make for next time, but while it’s fresh in my mind I thought I’d share some of the essentials I had at Gen Con this year (mostly so I can come check this list next year).
Here’s what’s in the bag:
- Notebook
- Pill case
- Business cards
- Purell
- Snacks
- Lanyard
- Selfie Stick
- Lens wipes
- HTC Re Camera
- Cough drops
- Pens
- Charging cables
- Water bottle
- Moleskine backpack
- Name tags
- Tissues
- Battery pack
I like having a paper notebook (1) with me–jotting things down during an interview, making notes about games I want to check out or people I want to track down, and just being able to scribble some thoughts down when they come to me. Last year I was using a full-sized notebook (I’ve had it a while so I can’t remember the name of it or where I got it) but this year I was using one of the Architect Says notebooks from Chronicle Books. It’s a nice pocket-sized book with gridded pages–it came in a pack of three (a sample sent to me for review) and was just about perfect. Each notebook has a quote on the cover from a famous architect–I used the Buckminster Fuller notebook this year. I wrote down my schedule in the book ahead of time–sure, I have a calendar on my phone, but the time difference always makes entering things into my calendar unreliable and I wanted to be able to get to my list of events even if my batteries died.
To go along with the notebook, I’ve been using a Seven Year Pen (11), a simple twist-to-open ballpoint pen. I bought it at the bookstore and have been using it since March 2013, so I can’t vouch that it’ll last seven years, but it’s lasted at least two and a half so far with fairly regular use.
I keep the pill case (2) handy in case I get a headache or have allergies–some Tylenol and Excedrin, plus some allergy meds. It’s also nice to have some extras in case somebody else has a headache. Unfortunately, it got buried in my backpack and one day when I actually needed one, I couldn’t find it. I’ll keep it in a different pocket next time.
My business cards (3) are from Moo.com. I love the little mini cards, and particularly the fact that you can have different backs to them. I’ve updated the front to the new GeekDad logo but I still have my grammar tips on the backs, with a few new additions. I actually didn’t use nearly as many business cards this year–a lot of people I met with already know my email address so it’s more of a formality sometimes. Or, you know, you can just Google me.
I highly recommend having some hand sanitizer during a con to avoid Con Crud, especially if you’re shaking hands with people or passing game components around all weekend like I am. My personal solution is the travel-sized Purell (4) with the rubber strap. It fits nicely through the ring on the side of my backpack so it’s always ready without having to dig through my bag.
I know that I have trouble remembering to leave the exhibit hall to eat meals during a convention, so I take along some snacks (5) in case I get hungry and need something to tide me over. Protein bars aren’t always the tastiest, but they’re filling, portable, and can be eaten while I’m walking through a crowded aisle. Along with that, a water bottle (13) is also great to have. You won’t always be near a water fountain, and it’s important to stay hydrated. I used one that clips to the carabiner on the side of my bag, though I think next year I may swap out for a smaller plastic bottle. This one tended to bang into things a lot, and I almost took out a toddler on Sunday.
I know, lanyards are provided when you go to a convention, but a lot of times they’re thin ribbons that cut into your neck. That’s why I’ve appropriated this nice lanyard (6) from one of my wife’s medical conferences. It’s downright cushy, and even though most people at the gaming convention had no idea what TransforMED was, my neck was comfortable.
Okay, so I brought a selfie stick (7). Part of one. It’s actually something I was sent as part of the Netflix Stream Team, but I realized I could take off the camera-holding portion and be left with a standard tripod thread, perfect for the RE Camera (9). I usually use my Sony Cyber-Shot DSC-HX9V (a 16-megapixel point-and-shoot) for photos, but my family had some friends visiting back at home while I was gone and needed the camera. So I figured I’d try making do with my iPhone and the RE, which is tiny and portable. The wide angle of the RE also gave me an idea: I attached it to the selfie stick, extended it straight up, and got some great over-the-head crowd shots inside and outside the exhibit hall. Yeah, I got some strange looks, but I also got some great shots I couldn’t have otherwise. (For the record, it’s an Mpow iSnap, which has Bluetooth to connect to your smartphone so you can push the button to snap a picture.) I only used the selfie stick on the first day, and then left it back in my room the rest of the time. As far as I know, Gen Con doesn’t have a policy against them, but I know some places have banned them, so check first.
Speaking of the RE Camera, it worked well for the big establishing shots and I used it to shoot a few videos, but connecting it to my phone requires both wifi and Bluetooth, so that can drain the battery pretty quickly. It also needs to be pretty still or the photos blur, so I used it mostly for the crowd shots or big scenes, and used my iPhone for everything else. And I still ended up with lots of photos and a few videos of the inside of my bag when the button got pushed–not really sure how to avoid that.
I wear glasses, so having a few lens wipes (8) is handy–plus they can also be used to clean off a camera lens or phone screen.
Talking to people all weekend is hard on your throat, especially in a noisy convention. Fortunately tabletop games aren’t nearly as loud as videogames, so I find the noise volume at Gen Con a little more bearable than, say, PAX. But either way, it’s a good idea to suck on cough drops (10) throughout the convention–this year I didn’t lose my voice until Sunday morning.
Most people signing autographs have their own pens, but it never hurts to have your own just in case. As I learned this weekend, though, probably best to have extras, and get some new ones. I brought two fine-point Sharpies (11) that were fairly new, but by Sunday after all those Emperor’s New Clothes cards they were starting to go. Next year: buy new Sharpies and bring more of them.
This probably goes without saying, but bring your charging cables (12). If you forget to turn off your wifi, your phone will be dead in a few hours as it searches hopelessly for a signal. I also use a portable battery pack (17) to top off my phone as needed, and having a longer charging cable means I can keep the pack in my pocket and still use my phone if I need to. The battery I’ve been using is the Adventurer from No Outlet No Problem’s Kickstarter project, which I backed in 2013, but there are plenty of options out there. It’s not the smallest one available, but I can charge up my phone several times without needing to recharge the battery, so I like it.
Tissues (16). I didn’t need them this year, but you never know. And then use some Purell (see above). We don’t want your con crud.
Years ago when I went to Comic-Con, I realized that I really didn’t want to haul a big stack of books around with me to get signed, but I’d have a chance to meet a lot of people I’d love autographs from. My solution: name tag stickers. Since then, I always carry a pack of stickers (I like the classic “Hello My Name Is” type) and I can get any game or book in my library signed, without having to schlep it around a crowded exhibit hall. I didn’t get quite as many autographs this year for my games since I was collecting those Emperor’s New Clothes cards instead, but I did get several.
Finally, everything goes into my Moleskine backpack (14). I reviewed it last year after Gen Con, and I used it again this year. Other than my difficulty finding the pill case in one of the interior pouches, it worked perfectly (in backpack mode) and I imagine it’ll continue to be my convention bag until I wear it out.
There were a few things I didn’t carry with me this year: I’m done hauling around my iPad at the convention just in case I want to sit down and type out something on a bigger keyboard. You know what? I never have time for that, and it can generally wait until I get back to my room… or home from the con. I found I much preferred just having the notebook to write things down, and my phone was enough for the emails I was actually going to respond to during the convention.
I also didn’t carry my games with me during the day, like I did last year. Yeah, it’s a long walk to the hotel and then back to the convention hall for gaming, but it’s worth it not to carry an extra five pounds of cardboard for several hours. Plus, if I’ve picked up some more games during the day, chances are I want to drop at least some of them off in the room.
So, what do you keep in your convention bag? Anything I should add to my toolbox?
I keep trying to go the minimal route with just a notebook, pen, business cards, and my phone. Often times I wish I had more, but I really hate lugging stuff around. I photo journal just about everything I see and take quick notes that relate to each picture. That being said, I may have to come up with something similar to this now that I’ve read it. Some things you carry are no-brainers!
I’d pack at least a few snacks. Either some healthy ones in ziplock bags, or some prepackaged granola bars. Those lineups can be long and move slow.
Yep: Snacks are #5 in the picture!
Sorry. I missed that on first pass. Seems a bit small, have you found that those two bars tide you over, or do you sometimes bring more?
Oh, the two bars in the picture were just a sample for the photo. I take more with me to the hotel (plus some fruit) and pack a few things for each day. Plus if I get back to the hotel to swap games, I can refill.
The name tags for signatures is brilliant!
This year I packed relatively light: Power backup for my phone, a couple Sharpies (black and silver just to cover all the bases), two energy bars (or similar), a notebook (gridded Moleskin), my new favorite pen (Uniball Jetstream retractable), Advil, hand sanitizer, water bottle (the kind that looks like a plastic bag with a spout — very light), and dice. Never forget your dice! I use a small dice bag to carry two full sets of seven polyhedral dice.
I also had whatever gaming books I needed to get signed that day. Those got a little heavy; your name tag idea is brilliant!
The only thing I would add is Band-Aids. It’s one of those items that you might not need at all, but if you do you’ll REALLY be glad you have them.
Ah, I’ve been fortunate so far but that’s a great idea.
If you’re costuming, having a small sewing kit, sticky Velcro, some safety pins, and some tape are super helpful. Also, you make friends fast when you have safety pins to lend
I’m primarily an RPG player these days (was running Pathfinder all con for Paizo/PFS) so dice were a key necessity for me. I’d also suggest having a good reusable bag – sure many booths will give you a bag but unless you just bought some big heavy games it may be a plastic bag which will be hard to carry – and what you just bought may/may not fit into your backpack. Having a good reliable fold-up bag you can pull out can be exceptionally handy. Also next year I think I’ll bring a small pack of baby wipes – hand sanitizer is good but sometimes you need to get actual crud off your hands.
Jonathan Liu,
IOU one-half of a Clif Bar.
Signed,
James Floyd Kelly
One of the things I wish I’d had at PaX South was a tube for posters. I got one that I can carry across my back with my bag.
Oh, that’s a good tip. I only got one poster this year and it was small enough to fit in my suitcase (flat, sandwiched between game boxes), but if I had any larger ones it wouldn’t have worked.
I had pretty much the same items as you- except instead of Advil, I brought Goody’s Headache Relief Shots so in case I needed relief & was out of water I wouldn’t have to make that a priority. I also had my dice bag on hand, as well as a pen/pencil set.
That’s a pretty nice backpack, but I used the Con Bag of Holding from ThinkGeek- http://www.thinkgeek.com/product/1a1d/ and was pretty pleased with it- so much so that it’s become my everyday bag.
I did see a couple of ThinkGeek’s Bags of Holding during the con!
In addition to the poster tube, I recommend a comic sleeve or two as well (hard cardboard sleeve) for any small pics or comics you acquire. http://geekdad.com/2015/07/preparing-long-con/
I need to add to the list in that post … lens-wipes, small first-aid kit, and the name tags are a great idea!
My bag of choice is a Maxpedition gearslinger, all the way! Expect a review soon!